Privacy Statement & Cookie Policy

PRIVACY STATEMENT

This is the privacy statement of HAWE CULTIVATION SYSTEMS B.V. (HAWE). In it we explain, among other things, why we collect and use personal data, what data it is and what rights you have when we process your personal data.

Contact details
HAWE CULTIVATION SYSTEMS B.V.
Address: Lotsweg 3, 2636 JH Schipluiden
Telephone: +31 10 250 20 98
General e-mail address: [email protected]

Privacy Officer
HAWE's Privacy Officer can be reached at [email protected] or by mail at the above mailing address. Please send the letter to the attention of the Privacy Officer.

What personal data do we process?
HAWE processes your personal data because you use our services in the Netherlands or abroad and/or because you provide them to us yourself. When you fill in the contact form or provide us with data by e-mail or telephone, HAWE processes your personal data in order to handle your request or question as well as possible. In addition, HAWE processes personal data when you subscribe to our digital newsletter.

Below is an overview of the personal data HAWE may process:

• Your first and last name;
• Company name;
• Your e-mail address;

In some cases it is necessary to provide additional personal data to HAWE in order to provide a correct service, for example to make reservations for your travel and stay. In this case, we may require additional data, such as regarding your:

• Address information;
• Gender;
• Date and place of birth;
• Phone number
• Bank account number(s);
• Passport and/or driver's license;
• Medical information.

Finally, to the extent HAWE obtain personal data about you by consulting public records, we will inform you.

Why does HAWE process personal data?
HAWE processes your personal data for the following purposes:

• To send our newsletter and other publicationS;
• To invite you to our meetings and events;
• To be able to call or email you if necessary to perform our services;
• To enter into and perform agreements with you and/or third parties in connection with the performance of an agreement with you;
• To inform you of changes to our services and products;
• To comply with legal obligations .

How long does HAWE retain personal data?
HAWE does not retain personal data for longer than is strictly necessary to fulfill those purposes for which the data are processed. HAWE uses the following retention periods for the following (categories) of personal data:

• Personal data that you provide to us for sending a digital newsletter will be deleted when you indicate that you no longer wish to receive the newsletter.
• For personal data that HAWE processes on the basis of an order relationship, we will retain the personal data that we still need within the framework of our legal obligation to retain for seven years after this order relationship has ended (including your personal data as recorded in our accounts receivable ledger).
• Personal data that you send us for travel and accommodation arrangements will be kept for as long as is necessary for making those reservations, or longer if this is necessary for applying for visas or other travel documents.

Sharing personal data with third parties
HAWE does not sell your data to third parties and only provides it if necessary for the execution of our agreement with you, for example with organizations and (government) agencies for arranging your travel and stay or to comply with a legal obligation. With companies that process your data on our behalf, we conclude a processing agreement to ensure the same level of security and confidentiality of your data. HAWE remains responsible for this processing.

Automated decision making and profiling.
HAWE does not operate on the basis of automated decision-making and does not use profiling.

Cookies or similar techniques we use
If you visit our website, we process your personal data with cookies. Read more about this in our cookie statement.

Viewing, adjusting or deleting data
You have the right to view, correct and/or delete your personal data. You also have the right to transfer your data and withdraw your previously granted consent for data processing or object to processing. Any such request to inspect, correct, delete or transfer your personal data can be sent to HAWE at the above postal address or e-mail address. This also applies if you wish to withdraw or object to your consent.

To ensure that the request was made by you, HAWE will verify your identity before we can act on a request. HAWE will attempt to respond as quickly as possible, but at the latest within four weeks of making your request. If HAWE is (partially) unable to fulfill your request, you will receive a reasoned response. Your rights may be limited based on the grounds set forth in the AVG.

How does HAWE protect your personal data?
HAWE takes the protection of your data seriously and takes appropriate technical and organizational measures to prevent misuse, loss, unauthorized access, unwanted disclosure and unauthorized modification. If you have the impression that your data is not properly secured or there are indications of misuse, please contact our customer service or at [email protected].

Questions or complaints?
If you have questions about privacy or HAWE's handling of personal data, you can always ask our Privacy Officer. You can also always contact the national regulator, the Personal Data Authority, or consult their website at https://autoriteitpersoonsgegevens.nl/.

Changes

HAWE may modify this privacy statement. The current version is always available via the website. We will do our best to inform you of any changes.

Schipluiden, March 2023

The website HAWE.nl is owned by HAWE Cultivation Systems B.V., with its office in Schipluiden.

This cookie policy contains information about the purposes for which HAWE Cultivation Systems B.V. processes data from this website, about how you can exercise your rights in relation to your personal data and about the use of cookies.

Use of this website
During your visit to this website, HAWE Cultivation Systems B.V. may collect your personal data, both directly and indirectly. We only use this personal data for the purposes described in this Privacy Statement and we protect the personal data we collect.

Purpose of data processing
HAWE Cultivation Systems B.V. collects and processes data from visitors to this website in order to draw attention to our business operations, to provide services that may be of interest to you, and to develop web statistics.
We use the information you provide to contact you if necessary, for example to actively inform you about HAWE Cultivation Systems B.V. services and products, or to invite you to meetings such as master classes, unless you have indicated that you do not wish to receive information about services.

Sensitive information
HAWE Cultivation Systems B.V. does not collect any sensitive personal data via this website. By this we mean data such as information about political opinions, religious beliefs, health or other matters. Please note that by providing HAWE Cultivation Systems B.V. with unsolicited sensitive personal data, you consent to the use of such data as described above.

Third Party Websites
This Privacy Statement does not apply to third-party websites linked to our website through links.

Exercising rights
If you do not wish to receive information from HAWE Cultivation Systems B.V., please let us know at the address below:
KUBO Group
FLATWAY 710
2681 TX MONSTER
E-mail: [email protected]
If you have previously signed up for newsletters via e-mail and no longer wish to receive them, you must unsubscribe separately. If you have any questions about this Privacy Statement, our data processing activities or this website, please contact us via the contact form or by mail.

Amendments to the Privacy Statement
HAWE Cultivation Systems B.V. reserves the right to modify this Privacy Statement. We recommend that you check this Privacy Statement regularly so that you are aware of any changes.

Cookie Policy
Our relationship with you as a visitor is our priority when you use the HAWE Cultivation Systems B.V. website. In order to provide you with the best possible service, cookies are used on this website to collect and analyze information about the use of this website, such as the number of hits, the pages visited and the duration of the visit. Cookies also make the website more user-friendly for you as a customer.

What are cookies?
Cookies are small, simple text files that we place on your computer, tablet or cell phone when you visit our website. These cookies record information about your website visit. On your next visit with the same device, the information in this text file is accessed so that we can recognize you.

Cookies for greater usability
In addition to the necessary functional cookies, we use analytical and tracking cookies to make the website more personal and user-friendly.

Functional cookies
The name says it all: the website needs functional cookies to function properly. After all, some functionalities on a website cannot work without certain cookies. But saving user preferences, staying automatically logged in, or displaying the correct fonts are also functions that require cookies. Functional cookies contribute directly to the user experience on this website.

Analytical cookies
Analytical cookies allow the use and performance of a website to be measured and analyzed. The HAWE Cultivation Systems B.V. website uses Google Analytics to gain insight into visitor data. The analytical cookie is placed on your computer when you visit the website. This cookie protects the privacy of visitors because the data is anonymized. This means that the actions performed cannot be traced back to a specific person.

Tracking cookies
Tracking cookies are used to create visitor profiles. Because tracking cookies are usually placed by third parties, they are also referred to as third-party cookies. The website of HAWE Cultivation Systems B.V. uses tracking cookies to analyze visitor data on HAWE.nl and KUBOGroup.nl.

This privacy statement was last revised on May 25, 2018 at 9:30 a.m. ET.